CO129-590-11 Commission of Enquiry into irregularities in Immigration Departments 22-4-1941 - 19-12-1941 — Page 51

-10-

54

A.

A.

as you do and knowing the system as we must assume the Immigration

Officer designate knew when he was designated for that office early

in October?

The system should start with records of blank permits, the serial

numbers of all permits should be recorded and the issue of blank

permits for completion in approved cases should be recorded on the

issue side of the stock book and receipts on the receipt side. There

must be corresponding debits and credits. When completed they

should be handed over to the officer who signs them and entered

them on the issue side of the stock book. The officer signing them

should acknowledge receipt in his own book; and when returned after

signature they should be recorded on the issue side of his book

and on the receipt side of the book kept by the s torekeeper) When

finally the applicant comes along with the fee to collect his

permit and hands the fee to the shroff, he should receive the

permit from the store-keeper who records the issue on the issue side

of his book, and the shroff should note in his cash book the serial

numbers of permits issued in respect of which he has received

certain fees. The shroff's cash book should be totalled daily.

And then he issues a receipt?

-

-

No, the permit is a receipt in itself. There is no need for a

receipt. The daily collections of the shroffs should be entered into

a general departmental cash book showing the amounts received in

respect of each class of permit and the numbers of permits issued

not necessarily the serial numbers but the quantities say 150 permits

available for six months and so on. That cash book should show on

the payment side the payment of those sums into the Treasury and

quote the Accountant General's receipt number each day. The money

received is paid direct into the Treasury or into the Accountant

General's Account in the Hong Kong Bank. Each officer entrusted

with the duty of receiving deposits should keep a cash book in

which he records the amounts as received, or copies them at the